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Building Your Dream Team: Simplify Your Hiring Process with Three Key Questions

Imagine having a dream team that not only understands your vision but can 10X your vision. This isn't just a fantasy - it's achievable when you know exactly what to look for in your hiring process. For entrepreneurs, the prospect of building a team can feel complex and the fear of making a poor hiring decision leads to procrastination, leaving you struggling to manage everything on your own, or leaving your team feeling stretched. But here's the truth: there are talented individuals out there eager to support your mission, allowing you to focus on what you do best – coaching and serving your clients. Let’s simplify the hiring process and by looking at just three simple questions you can use to evaluate your candidates. This will help you make a confident hiring decision and find the person who is the best fit for the role. DOES THE CANDIDATE HAVE THE SKILL SET TO DO THE WORK? You can easily evaluate a candidate’s skill set by their previous experience and expertise. Will the skills they have acquired help them succeed in this role? Do they know HOW to do the required work? Remember that skills can be learned and honed to help them succeed but you want to see a track record of them using this skill set in a similar role. Questions about their previous work experience and the tasks or responsibilities they held at past jobs will help you uncover this. DOES THE CANDIDATE HAVE THE STRIVING INSTINCTS AND STRENGTHS TO SUCCEED IN THE ROLE? Skills and knowledge can be learned and acquired over time. Striving instincts define your natural method of operation. It doesn’t tell us what we can and can’t do, it tells us how we are going to get something done in the most natural way. For example, if you need someone on your team to create air-tight systems and processes and see every little step to get your team from point A to point B you need someone who has these natural strengths. These strengths are a little more difficult to uncover in the hiring process. However, using Kolbe Indexes will take the guesswork out of your hiring process and help you identify candidates that have the strengths required in the role. IS THERE AN ENERGETIC MATCH? I saved the best for last here. This is where the real magic happens in your working relationship. What I refer to as the “energetic match” is probably...

Elevate Your Delegation Game: From Manager to Leader of a High-Performing Team

How you lead sets the tone for your team’s performance. Delegating isn't just about offloading tasks; it’s a strategic skill that can either cultivate a high-performing team or create chaos. As your business grows, fine tuning your delegation approach is essential for nurturing a self-managing and engaged team. In this article, we explore three distinct delegation styles to help you identify your current approach and refine it for optimal team performance. The Ostrich You excel at giving your team the freedom to work independently. Your schedule is blissfully free of team meetings (which you deem a waste of time), and you’ve successfully delegated tasks without looking back. Challenges with Your Team: Despite your efforts, projects often fall short of expectations. You’re frequently let down by the outcomes and can’t understand why balls are dropped so regularly. The barrage of texts and emails with questions from your team leaves you wondering why they can’t just figure it out. Your Team’s Perspective: Your team is perpetually in reactive mode, scrambling to keep up with your next idea. They operate on a short-term view, knowing the plan for only the next month (or less). They lack a clear picture of what success looks like for their projects and how they contribute to the bigger vision. The Paranoid Parent You’ve reluctantly delegated basic tasks but hold onto critical responsibilities, fearing they’re too important to be mishandled. You’ve created step-by-step instructions for the tasks you’ve delegated. Your time is split between client work and overseeing your team. Challenges with Your Team: Your team rarely takes initiative. Tasks only get done if you explicitly request them. You face constant questions about task handling, and often, tasks boomerang back to your plate.Your Team’s Perspective: Your team follows instructions to the letter, but it’s monotonous. There’s no room for personal creativity or feedback, leading to frustration and a lack of confidence to tackle unforeseen challenges without your input. Goldilocks Your team operates independently, and you’ve effectively delegated tasks you shouldn’t be doing. Your time is divided between client work and shaping your business vision. Regular, productive team meetings focus on big-picture planning.  Challenges with Your Team: If issues arise, they’re often due to a mismatch between team members’ roles and their strengths or outdated processes that need revisiting.Your Team’s Perspective: Many team members have been with you for years, growing alongside your business. They know when to seek your input and when to proceed independently, updating you on...

When should I hire a Virtual Assistant?

A Virtual Assistant can help you serve more clients, have more time to work on your business and work towards your big mission, and give you more free time to enjoy life outside of your business as well.  A great VA can help you do all of this by doing the things in your business that you should not be doing.   However, you need to be ready to bring on a team member.  Here are 3 tips for knowing when the time is right. When you can afford help First and foremost you need to be able to afford to commit to a team member long-term. Your business should be generating enough money where you can save for taxes, generate a profit, pay yourself, and pay for your expenses and someone to support you.  A good VA will charge anywhere between $30-$65+ / hour (rates will vary greatly depending on experience).  You can work with a VA for a few as 10-15 hours a month.  And, if you find the right person who is excited to grow with you, you can increase the number of hours as your business grows.   TIP: If you are implementing Profit First in your business, your team expense should be no more than 50% of your operating costs.   When you are (pretty) clear there are things that you should not be doing It’s not necessary to be 100% clear about everything you want to delegate.  In fact, if you wait to make sure you are 100% clear, you might be procrastinating! Have a good starting point and at least an idea of the things you can get off your plate.  Keep a running list on your desk and write down the things you do that you know you could delegate to someone else. A great VA will jump in and take these things on AND help you see other things that you can hand off. TIP: You do not need to know HOW you are going to delegate these things.  You just need to know what you want to delegate.  Your VA will figure out the HOW! When you are ready to commit to a long-term partnership with your Virtual Assistant The magic in working with a VA really happens when you are working with someone long-term. If you are looking for someone to just handle a few tasks for you on an off and you aren’t really looking for a long term commitment,...

One concept to help you increase team efficiency

Working with a team in a virtual environment has lots of challenges.  To ensure things run smoothly and your team is supported to get sh*t done, keep this one concept mind:  Centralization.   How can you centralize everything so that your team has one place to go to find information, get updates on tasks and to-dos, and communicate with each other? Conceptual business illustration with the words centralisation Centralize Information - If your team is constantly coming to you with questions, try this! You want your team to have one place to go to easily easily access information, written processes and systems, links, etc.  If your team is constantly coming to you with questions or it seems like no one is on the same page, this could be a quick solution to try. Having documented systems and processes in one central location (preferably your project management tool) will  empower your team to answer their own questions and find the information they need.   If/when information needs to be updated or added, you only have to do this in one place.  Everyone on the team has access to the latest and greatest information on any project you are working on. You never want your team storing documents and information on their personal computers.  Any documents or information should be stored in one place where everyone can access them. If anything were to happen to your team member (or if they were to take a vacation - YIKES!) you don’t ever want to be searching for a document that only they have access to.  Centralize Tasks - If balls are being dropped or there are constant open loops, try this! If you have a virtual team, even if it’s just you and your Virtual Assistant you need a project management tool.  I LOVE and recommend Teamwork (<- this is my affiliate link, if you prefer you can go to Teamwork.com).  For those who love organization and checklists, prepare to dork out! If balls are being dropped or your mind is constantly flooded with open loops that your team hasn’t closed, this could be a solution for you.  Centralizing tasks allows you to see in real time what the status is for your projects.  Teamwork also allows your team to make comments directly on a task so you can also see any communication or questions that are happening around tasks.  Centralize Communication - If communicating with your team is feeling overwhelming or exhausting, try this! There are...